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NEWS | April 26, 2010

Notification campaign focuses on unsecured telecom devices

By Robert Goetz 502nd Air Base Wing OL-B Public Affairs

Representatives of the Randolph Air Force Base Wing Information Assurance Office are making the rounds at Randolph workplaces for the next few weeks.

Their mission is to make sure active-duty, civilian and contractor personnel are aware the unsecured Department of Defense devices they use are subject to monitoring to ensure operational security.

The notification campaign, called the Telecommunications Monitoring and Assessment Program, is conducted biennially; the awareness program has added significance since it must be documented and reviewed by the 902nd MIssion Support GroupJudge Advocate Office before it is submitted to the Air Education and Training Command and Secretary of the Air Force Judge Advocate.

"We put together a package that goes through the JA office here for legal certification and is reported to the MAJCOM and the Department of the Air Force," said Dewayne Thomas, a Wing Information Assurance Office spokesman. "We do this every two years."

Air Force Instruction 33-210 sets forth the requirements for use of unsecured telecommunications systems such as telephones, cellular phones, radios, fax machines, pagers, computer networks and other wired or wireless electronic devices:

· The front cover of telephone directories contains a notice and consent statement.
· DD Form 2056, which states the telephone is subject to monitoring at all times and directs users not to discuss classified information, must be affixed to each telephone.
· DD Form 2056 must be on all fax machines and AF Form 3535 must be used as a fax message cover sheet.
· When portable electronic devices are used, the user must have signed a form that includes acknowledgement of the notice and consent statement.
· Hand-held radios and land mobile radios must either have a DD Form 2056 attached or users must sign a form stating their acknowledgement of the notice and consent statement.
· Stand-alone and portable computers must have the log-on warning banner on the machine.

Mr. Thomas said he and other Wing Information Assurance Office representatives are working with appointed unit TMAP monitors all over the base to make sure their units are in 100 percent compliance with the AFI requirements. TMAP monitors are responsible for validating their organizations' compliance with those requirements.

He said the Air Force Intelligence, Surveillance and Reconnaissance Agency at Lackland Air Force Base, Air Force Network Operations and other agencies monitor Air Force systems on a constant basis.

"It's primarily for OPSEC awareness," Mr. Thomas said. "They make sure that nothing spoken over unsecured telecommunications devices would compromise security. A monitoring program helps prevent an adversary from gaining sensitive information."

For more information, call the Wing Information Assurance Office at 652-4231.