LACKLAND AIR FORCE BASE, Texas –
The Department of Defense is in the process of implementing a mandatory program that oversees Government Purchase Card management and accountability.
The Purchase Card Online System, or PCOLS, is an electronic process designed to provide additional oversight to the GPC program at all levels. The 802nd Contracting Squadron will continue to manage and oversee Lackland organizations' GPC programs to enable the purchase of authorized supplies, equipment, and non-personal services up to the micro-purchase threshold of $3,000 for daily operations.
The DOD-operated system was recommended by the Government Accountability Office to supplement local GPC program oversight. It is comprised of five web-enabled automated tools: Enterprise Monitoring and Management of Accounts; Authorization, Issuance and Maintenance; Data Mining; Risk Assessment; and PCOLS reporting.
Lackland is close to completing the first PCOLS implementation phase. However, the local GPC program cannot move forward until it completes 100 percent provision in EMMA, which grants access to the other PCOLS applications.
"We can't stress enough the importance and urgency for those provisioned supervisors to redeem their token in EMMA," said Candy Lewandowski, 802nd Contracting Squadron, GPC program manager. "Lackland cannot migrate into AIM for daily DOD transaction surveillance until every base organization's approving/billing official supervisor has gone to the PCOLS website and signed up.
"It only takes two minutes to create the token that goes below them."
Ms. Lewandowski said tokens generated by earlier automated e-mails have expired. GPC officials have contacted base organizations that have not redeemed tokens to generate new ones to move the process ahead.
"We understand for most people the GPC program is an additional duty," she said. "But maintaining organizational GPC capability is critical to most squadrons, so accepting the token in PCOLS is very important to their mission."
For more information or assistance to redeem PCOLS tokens, contact Jorge Canavati, alternate program coordinator, at 671-7461.