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NEWS | Sept. 5, 2018

DOD recognizes enduring contributions to Government Purchase Card requirements

By Daniel P. Elkins Mission and Installation Contracting Command Public Affairs

A member of the Mission and Installation Contracting Command Government Purchase Card Program team earned Department of Defense recognition during the 2018 GSA SmartPay3 Training Forum Aug. 7-9 in New Orleans for his contributions in developing requirements for the government’s next generation charge card program.

Leroy Griffith, a program officer, was recognized by the deputy director for program development and implementation for defense procurement and acquisition policy for his contracting support as a member of the technical evaluation board in the development of tailored task order requirements for GSA SmartPay3.


“I feel fortunate for the opportunity to help define the requirements by supporting multiple murder board requirements sessions and responding to many urgent data requests,” Griffith said.


That support included providing inputs and recommendations; bank customer support resources; reporting capabilities, data mining tools and dashboard requirements; training requirements; internal controls; rebate structure and schedule; card issuance and delivery; program purchase card hierarchy structure; and statement pay options and delinquency management.

In a memo to Griffith, LeAntha Sumpter, a DOD procurement and acquisition policy executive, said his recommendations “will improve processes and functions for the Government Purchase Card Program, and help optimize component refunds throughout the maximum 13-year period of performance.”


Griffith said tailored task order requirements differ from a standard task order in terms of increased oversight.


“While standard task orders allow some flexibility,” Griffith explained, “tailored task order requirements include additional agency and organization-specific requirements that, as a rule of thumb, would increase the level of effort required from the contractor beyond what is required under master contracts but still within their scope.”


Ray Estrada, the chief of the MICC GPC Program Management Office, emphasized that Griffith’s subject-matter expertise and participation in the DOD GPC Source Selection Evaluation Board was essential to ensuring that the command and Army had representation with the composition of DOD's SmartPay3 GPC requirements package, technical evaluations and selection of bank card issuer.


“No other Army organization matches the MICC GPC program for its level of complexity, data demands and mission support requirements of a multi-customer portfolio,” Estrada said. “If not for Leroy and one other Army Contracting Command agency/organization program coordinator participating in the DOD SSEB, the voice and needs of the Army would have been silent among an SSEB dominated by Air Force and Defense Agency representatives."


GSA officials announced the contract awards for GSA SmartPay3 in September 2015. The current GSA SmartPay2 contracts will expire Nov. 29, 2018, impacting all federal government purchase, travel and fleet card programs.

For the Army GPC Program, all existing SmartPay2 GPC accounts will have to be cancelled and new SmartPay3 GPC accounts will be issued. Estrada said this represents more than 12,000 billing official and cardholders accounts managed by the MICC.